HR_ Facilities Administrator

US-FL-Alachua
Req No.
2018-1153
Category
Human Resources
FLSA Status
Non-Exempt
Type
Regular Full-Time
Shift
1st Shift

Overview

SUMMARY

This position works with the HRBP to ensure that the appropriate staffing needs of the RDC are met as well as many other human resource generalist duties. Provides administrative support in the functional area of the Human Resources Department, but is not limited to, personnel records maintenance, payroll, recruiting, background screening, employee relations, answer phones, screen and transfer incoming phone calls, security access into and out of the building; and associate personnel file maintenance.

 

 

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES  

  • Administer the recruitment and employment processes for all non-exempt associates to include recruitment, screening, selection, job offers, and background checks. Administer the post-offer processes for all candidates (both exempt and non-exempt), to include physical assessments and drug testing. 
  • Update interview evaluation forms for all position postings. Maintain and update postings and position descriptions and prepare them to be posted for recruitment. 
  • Administer the pre-employment skills testing program.
  • Understand best practices and concepts of a STAR employer strategy and assist the HRBP in customizing the details to meet the needs of the RDC.
  • Assist the HRBP in the administration of appropriate policies, practices, and processes in compliance with state and federal laws.
  • Continually administer and update associate handbook, and other published associate tools.
  • Administer the new associate orientation program.
  • Become knowledgeable and retain updated knowledge in the associate benefit plans in order to answer questions that might arise.
  • Coordinate all training material working with HRBP conducting associate training, to include supervisory training and general associate training.
  • Work with the HRBP in the performance review program to ensure effectiveness, compliance, and equity within the organization.
  • Administer all aspects of the human resource information system, to include accurate data entry, audit trail reporting, system administration, update installations, and report writing.
  • Work in conjunction with the HRBP coordinating the benefit administration program. Schedule and perform new associate benefit enrollment meetings, upon the associates’ completion of the necessary qualification period.  Review benefits in new associate orientation meetings.
  • Administer leave administration program supporting the HRBP to include coordination of family medical leave, workers’ compensation leave, short-term disability and long- term disability leaves, and other leaves of absence.
  • Work to help develop the associate newsletter. Solicit input from appropriate persons to create a team for assistance in gathering interesting and informative information for the newsletter.
  • Prepare associate separation notices and related documentation for all non-exempt associates. Coordinate exit interviews scheduling appointments and working with HRBP to determine reason behind voluntary separations.
  • Administer a complete associate event plan annually with direction from the HRBP. Recruit and select associate members to become part of the event planning process.  Plan and coordinate all associate events, to include, but not limited to the associate picnic, holiday party and other company sponsored social events.
  • Responsible for Payroll ensuring compliance with State and Federal Law regarding payroll practices.
  • Responsible for maintaining payroll and problem-solving issues as it relates to time and attendance
  • Responsible for Associate Purchase Program
  • Responsible for helping in Lobby related activities including complying with Safety requirements (OSHA) relating to entrance into the building via Easy Lobby and following all policies relating to security, creating name badges, and handling all customer (visitor) related issues
  • Responsible for training visitors and contractors on Safety Awareness
  • Work with HRBP in completing OSHA forms to comply with State and Federal regulations.
  • Other duties may be assigned.Other Duties and Responsibilities
  • Support the safety effort by participating on the safety committee and working with the HRBP and the Safety Manager to resolve overlapping issues.

  • Responsible for managing and tracking employee relations related costs.

Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Must be at least 18 years of age.
  • Must pass a physical assessment test.
  • Must have the ability to maintain highly confidential information.
  • Must have strong attention to details and accuracy.
  • Must have excellent organizational and time management skills.
  • Must have the ability to work and relate well with others.
  • Must have the ability to use appropriate judgment in dealing with associates and the public.
  • Must have advanced skillset in the use of Microsoft Office (Word, Excel, Power Point, and Outlook) suite.
  • Must work independently with minimal supervision, and be self-motivated.

 

EDUCATION AND EXPERIENCE 

High School Diploma or General Education Diploma (GED) is required. Associates degree from an accredited college or university preferred. A minimum of three years of administrative experience required. A human resource and/or safety background is a preferred. Advanced computer skills required.

 

Working knowledge of employment law and human resource regulations is preferred. Must have advanced knowledge in Microsoft suite (Word, Excel, Power Point, and Outlook). Working Knowledge of Kronos, ADP, iCIMS and Hrizon, is strongly desired. Continuing education (workshops, seminars, conferences) in human resources strongly desired.

 

LANGUAGE SKILLS

Must have the ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Must have the ability to write reports, business correspondence, and procedure manuals.  Must have the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

 

Must have excellent written and verbal communication skills with individuals of broadly varying backgrounds and educational levels.

 

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent; and to draw and interpret bar graphs.

 

REASONING ABILITY

Must possess emotional stability and objectivity and see problems through to completion. Must be able to work in a proactive manner, address issues, and solve problems by using previous education and experience in identifying appropriate actions.  Problems will vary in complexity and there will not always be a clearly defined solution.  Some solutions may require modifying past applications or creating a solution unique to the current situation, but within the regulations that would apply.

 

CERTIFICATES, LICENSES, REGISTRATIONS

HR certification (PHR or SHRM-CP) strongly desired, but not required.

 


Redistribution Center is an EO employer - M/F/Veteran/Disability

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